A Step-by-Step Guide to Ensure Safe Distancing at the Workplace
Physical distancing is the key to fighting the spread of COVID-19 in factories, businesses, and other facilities. Here are some guidelines to help ensure your company is following the correct safety practices in the workplace.
Leadership and Communication From Employers
- Establish a crisis management leadership team (task force) dedicated to leading the company-wide response and handling employee concerns.
- Set up a comprehensive communications network structure for key groups: staff, customers, supply chain partners, lenders, governments, and external media.
- Align policies and guidelines to prioritize staff and workplace safety, particularly for aspects such as travel, sick leave, PTO, and face-to-face meetings (utilize CDC and WHO guidelines).
- Give employees options for remote work and/or flexible working environments wherever possible.
- Implementing flexible work hours (e.g., staggered shifts)
Meetings and Gatherings
- Implement flexible meeting and travel options (e.g., postpone non-essential conferences or events)
- Consider canceling, adjusting, or postponing large work-related meetings or gatherings that can only occur in-person.
- When videoconferencing or teleconferencing is not possible, hold meetings in open, well-ventilated spaces.
- Carefully consider whether travel is necessary.
New Social Managers
- Discourage handshaking or any other breach of distancing measures– encourage the use of non-contact methods of greeting.
- HR & admin teams should ensure physical spacing of at least 1m between workplace desks and and seats in meeting rooms, rest areas, and other congregation points.
Potential Risk Management
- Employees who appear to have symptoms (i.e., fever, cough, or shortness of breath) upon arrival at work or who become sick during the day should immediately be separated from other employees, customers, and visitors and sent home to self-quarantine.